Page 188 - New Grammar with a Smile 8

Formal Invitation (Official)
Here is a sample format for an official formal invitation.

Letterhead of Organisation

Receiver’s name and address
Date

Salutation,
Subject Statement
• Name of society/association/organisation
• Event/occasion for which invitation is issued
• Additional details—date, time, venue

Complimentary close
Name
Designation

Reply to Formal Official Invitation

1. It is an essential courtesy to reply to an invitation.
2. The layout of a reply to a formal invitation is also formal, like the invitation. The
reply is written in the third person. The salient points in the reply to a formal
invitation are:

• Acknowledging the invitation
• Mention of acceptance/refusal (it is essential to give a reason for refusing an
invitation)
• Use of warm and simple language

Here is a sample format for a reply to an official invitation.

Sender’s Letterhead/address

Receiver’s name and address
Date

Salutation,
Subject Statement
• Acknowledging invitation
• Acceptance/denial
• Follow up (if any in case of acceptance)/Reason for denial

Complimentary close
Name
Designation

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